Grant Conditions

Grants are only made to 501(c)(3) tax-exempt organizations for projects and programs that are carried out in Massachusetts.

Please note that to comply with Amelia Peabody Foundation-specific requirements, the address printed on the IRS 501(c)(3) documentation for the applicant must be in Massachusetts. If the applicant's IRS 501(c)(3) address is not in Massachusetts a Fiscal Sponsor with a Massachusetts address on its 501(c)(3) must be used. Or, if an applicant is not 501(c)(3) qualified, it must obtain a Fiscal Sponsor with such a designation and Massachusetts address.

If a Fiscal Sponsor is being used, you must submit a signed Fiscal Sponsor Statement by them and a copy of their 501(c)(3). The Fiscal Sponsor Statement includes additional information about the requirements of being a Fiscal Sponsor.

Grantees must, upon receipt of a grant, execute a Grant Agreement (example) which will have been included with the grant payment, and which will cover fund receipt requirements including those conditions under which repayment would be demanded. No funds may be expended until the Grant Agreement is signed and returned to the Foundation as well as a Fiscal Sponsor contract if a Fiscal Sponsor is being used. If a Fiscal Sponsor is being used their Fiscal Sponsor Agreement (example) and the funding will be sent directly to them, and a Grant Agreement will be sent to the applicant.

Grantees may receive amendments to the terms of the Grant Agreement if need be. Grantees are encouraged to contact the Foundation when they believe circumstances would make a contract change beneficial. Changes to the contract terms and conditions must be approved by the Foundation in writing and signed by both parties.

At the end of the grant period, usually 12 months, grantees must agree to file a final report on the use of the funds, including both a narrative and an accounting of the specific uses of the Foundation's grant funds. We provide a Grant Report Form that you may download for this purpose.

If a new application is being filed before previous grant funding is fully expended, an interim report on the use of that grant funding to date must be included with the new application, followed by a Final Report when the funds are expended. Download our Grant Report Form for interim and final reports.

In the case of a multi-year grant approval of an interim annual report on a grant-to-date basis is required before additional funding is released, see the Grant Report Form for interim report information.

Grantees must agree to continued Foundation monitoring of the progress of the project or program funded. Books and records of grant expenditures must be maintained and made available for inspection by the Amelia Peabody Foundation.

Please note that the contract contains a number of restrictions on the use of Foundation funds and grantee activities, provisions requiring prompt notification to the Foundation, and certain confirmations about the grantee organization and its employees. See Grant Agreement (example).