The Amelia Peabody Foundation has implemented a new, online application process. Please go here to begin.
Grantees must have tax-exempt documentation under Section 501(c)(3) of the Internal Revenue Service code. Please note that, to comply with Amelia Peabody Foundation specific requirements, the address printed on the IRS 501(c)(3) documentation for the applicant must be in Massachusetts. If the applicant's IRS 501(c)(3) address is not in Massachusetts a Fiscal Sponsor with a Massachusetts address on its 501(c)(3) must be used. Or, if an applicant is not 501(c)(3) qualified, it may use a Fiscal Sponsor which has such a Massachusetts 501(c)(3) address.
If a Fiscal Sponsor is being used, you must submit a signed Fiscal Sponsor Statement and a copy of their 501(c)(3). The Fiscal Sponsor Statement includes additional information about the requirements of being a Fiscal Sponsor.
Grantees must, upon receipt of a grant, execute a Grant Agreement which will have been included with the grant payment, and which will cover fund receipt requirements including those conditions under which repayment would be demanded. No funds may be expended until the Grant Agreement is signed and returned to the Foundation as well as a Fiscal Sponsor contract if a Fiscal Sponsor is being used. The Fiscal Sponsor Contract will be sent directly to the Fiscal Sponsor along with notice of Foundation program or project funding. See also Fiscal Sponsor Statement.
Grantees may receive amendments to the terms of the Grant Agreement if need be. Grantees are encouraged to contact the Foundation when they believe circumstances would make a contract change beneficial. Changes to the contract terms and conditions must be approved by the Foundation in writing and signed by both parties. Grant agreements will vary with the particular grant made, but you may download a typical Grant Agreement form.
At the end of the grant period, usually 12 months, grantees must agree to file a final report on the use of the funds, including both a narrative and an accounting of the specific uses of the Foundation's grant funds. We provide a Grant Report Form that you may download for this purpose.
In the case of multi-year grants interim annual reports will be required in addition to a final report. With an interim report where additional funding is to be released by the Foundation, please provide a copy of the organization's most recent IRS letter confirming tax exempt status. If a Fiscal Sponsor is being used, please provide their most recent IRS letter. Interim reports should include the same information as on the final report, but on a grant-to-date basis. Download the Grant Report Form for more information.
Grantees must agree to continued Foundation monitoring of the progress of the project or program funded. Books and records of grant expenditures must be maintained and made available for inspection by the Amelia Peabody Foundation.
Please note that the contract contains a number of restrictions on the use of Foundation funds and grantee activities, provisions requiring prompt notification to the Foundation, and certain confirmations about the grantee organization and its employees. Please plan to read it carefully before signing and returning it to the Foundation.